Banish Paper Clutter with the ScanSnap {Plus a Giveaway!}

posted by Andrea | 09/25/2014
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scanner giveaway

I am SOOOOOO excited about today’s giveaway because I get SOOOOOO many questions about paper clutter — especially now that school has started and you parents are all getting 37 papers from every child every day 🙂

Even for someone like me who tries REALLY hard to have good paper management systems in place, paper clutter still has a way of creeping in over time.

Although I know it’s not realistic to ever be 100% fully digital with all my paper (sometimes you just need a hard copy!) I’m always striving to go more digital with as much of our paper as we possibly can. Having a digital copy of our information saved on our computer, in Dropbox, and/or on our portable hard drive is just a little added assurance for me in case something happens and our hard copies are lost, stolen, damaged, etc.

Up until recently, we’ve been using our somewhat finicky all-in-one printer to do our scanning — however, the wireless function is currently not working and it doesn’t work with any of our smart phones or tablets. So it’s a pretty labor-intensive process to get even a couple paper documents in a digital format (which means we haven’t been doing much of this lately).

Sometimes I need to scan something for my business, and for this, I’ve often been taking pictures of the documents and then editing them with a photo editing program so they are more readable. Of course, this isn’t the best solution too — but I was just trying to work with the resources I had on hand as I didn’t want to waste money on another printer or scanner that didn’t work for my scanning needs.

Well, a couple months ago, I was contacted by the makers of the ScanSnap portable scanner. They asked if I wanted to try their newest version, the iX 100.

Beauty Shot 2

out of the box

Of course, I said “yes!” because I’m always looking for a better way to handle paper clutter — and because I wanted to be able to offer this great giveaway for you!

I will admit that I was a bit skeptical at first (it’s just so small); however, as you’ll read below, I am very impressed with the functionality of this scanner. Not only can it scan almost any size or type of document, it’s also extremely good quality.

The images below were all quickly scanned in (using my iPhone to activate the scanner!) and not edited in anyway. In my opinion, it did a great job capturing my recipe, Nora’s artwork, and the simple instruction sheet that came with the scanner.

recipes

nora's drawing

instructions

Pretty crystal-clear wouldn’t you say! 

And guess what… it scans pictures too!!!

I regularly talk about my love of digital photo albums and how I’ve digitized and organized ALL our photos from the time Dave and I were born. This process has completely simplified and organized our picture situation — and if I would have had this scanner, the process would have been just THAT much easier.

I’m often asked what scanner I would recommend for scanning pictures, but I’ve never had a great answer because I’ve never been super happy with any of our scanners when it comes to pictures. Yes the quality is OK, but the process of scanning them was SO cumbersome and time-consuming.

However, with the ScanSnap… it really is a snap 🙂

On the computer, simply select “JPEG” from the ‘File options’ tab in ScanSnap Manager.

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If scanning to a mobile device using ScanSnap Connect App, the JPEG file format can be selected from the settings button, the profile selection and then the File format selection.

7A3778A4-7653-4033-8E6E-DB0EECC0B6D4

So yes, this feature is definitely one of my favorites… and speaking of my favorite features, here are a few more.

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Some of My Favorite ScanSnap Features:

1. It’s tiny.

As you can see by the images in this post, the ScanSnap is a little smaller than a normal foot-long ruler. It would EASILY fit in any backpack, computer bag, purse, or even a diaper bag 🙂

my scansnap

2. It’s SO fast!

Seriously, it’s about 5 times faster than the scanning feature on our 2-year-old All-In-One printer. This baby flies!

3. It will automatically continue scanning until you tell it to stop.

The ScanSnap allows you to scan as many pages as you’d like continuously without restarting the application. So you can scan a 25 page document or 10 of your favorite recipes all as ONE document, not 25 (or 10) separate pages.

Just keep feeding the pages into the scanner and it will keep scanning until you tap the “done” button on your phone or hit the “scan” button on the scanner.

4. It’s simple to set up and very easy to use.

Obviously, with this type of technology, if it’s not easy to set up or use, it’s not going to be helpful. I know I’m “young” so I’m thought to be very good with technology, but I’ll be honest, I hate the set-up and activation process. However, after reading through the simple instructions and watching a couple of their fabulous instructional videos on YouTube, I had the ScanSnap connected to my computer, my phone, and Dave’s phone in about 10 minutes.

It took another couple minutes to play around with the scanning feature and figure out exactly how it all worked — but I was scanning documents to my phone and computer within minutes of having the scanner set up.

scansnap app

5. It works seamlessly with programs I already use to organize my documents.

I’ve been using Dropbox and Google Chrome for years to store and organized many of my documents online. More recently, I’ve been using the Kindle App to store and organized reading materials. So the fact that the ScanSnap scanner easily integrates with those programs (and many others) makes my life just that much easier.

scan to applications already on my phone

scanto options

6. It’s smart.

ScanSnap comes loaded with a full suite of intelligent scanning features, such as automatic paper size and color detection, automatic de-skew, orientation, and blank page detection and deletion — which basically means it saves you even more time by doing some of these small tasks for you.

It will automatically recognize paper size, which means you can scan two small documents at the same time, such as a receipt and notecard or recipe, to save time. You can even scan thick cards (like credit cards, passports, drivers license, or ID badges) which is something many portable scanners can not do.

scansnap

7. It’s “universal”.

From what I can tell, the ScanSnap works with most computers (desktops and laptops), most smart phones, most tablets, and most Kindles so there’s really no reason why anyone wouldn’t be able to use this device.

Beauty Shot 2

8. It can be used ANYWHERE!

The scanner can be plugged into your computer via the included USB cord. However, it will also work wirelessly (with your home/office WiFi) to scan documents to almost any tablet or smart phone.

BUT, it gets even better! Even if you’re in the middle of nowhere with no WiFi signal, it can still easily scan through the ScanSnap App even without a WiFi connection.

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More about ScanSnap:

The ScanSnap iX100 is the world’s fastest wireless scanner. Whether scanning receipts, contracts, recipes, or plastic cards, the iX100 takes scanning beyond the desktop and into your mobile world. Completely wireless and weighing only 14.1 ounces, the iX100 brings mobility and wireless scanning to your PC or Mac as well as iOS or Android device.

Visit ScanSnap on the Web:

Visit their website.
Facebook: ScanSnap
Twitter: @ScanSnap
YouTube: FujitsuScanSnap

scanner giveaway

Enter To Win This Giveaway!

Today, a lucky reader will win a Fujitsu ScanSnap iX100!

To enter, simply use the Rafflecopter widget below (it might take a second to load).

a Rafflecopter giveaway

This giveaways ends at 11:59 pm EST, Monday, 9/29/2014 and is open to US residents, 18 years or older. The winner will be randomly selected via Rafflecopter and notified via email. I received a duplicate prize package in exchange for hosting this giveaway — all opinions are 100% my own. Please see my full disclosure policy and contact me with any questions you have. Good luck!

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35 comments

  1. Carrie

    01/21/2016

    Hi Andrea,

    I know it’s been awhile since you wrote this post, however, I was wondering if you are still using this scanner? I have been considering one for over a year now and can’t quite “pull the plug”. I’m not happy with the reviews for the Neat scanner, which is the other one I am considering. If you are still using this, are you happy with it? Had any problems with it?

    [Reply]

    Andrea Reply:

    Hey Carrie,
    First of all, I actually have a Neat Scanner and didn’t like it as it just seemed too complicated to set up (but that doesn’t mean you wouldn’t like it).
    Second, I actually don’t use this scanner THAT often because I’ve just been taking pictures of things like Nora’s artwork, recipes, etc. I use it for tax documents and other important stuff… but for the everyday stuff, I find that just snapping photos seems to be easier for me to organized and find later… but that’s just me.
    There is nothing wrong with this scanner and It’s not that I dislike it, I just ALWAYS have my phone with me so it’s easier to just take a picture.
    Hope this helps!

    [Reply]

  2. Chris

    05/14/2015

    I have a question about “scanning”. Perhaps that’s not the right term. I have started having more and more accounts online. One is my investment broker. We have to keep records until seven years AFTER we sell a stock, so we have years and years of statements. The company only keeps them online for 10 years. I don’t want to do an online storage. Would my best method be to save the reports to a thumb drive? Sorry, I’m not very technical, and thank you.

    [Reply]

    Andrea Reply:

    Honestly, I really don’t know because I don’t do anything like this. All our investment statements just get emailed to me so I simply keep them in my email file. If it were me though, I guess I’d save them to DropBox (where I keep all our other stuff). However, if you don’t want to store it online, I suppose the flash drive (thumb drive) would be the next best option.

    [Reply]

    Chris Reply:

    Thank you!

    [Reply]

  3. Debbie

    12/01/2014

    I’m looking for a scanner for our home and I remember your blog about this one. My question is would it scan photos from a photo album? My parents have old pictures that were glued on the pages of the album and it would be nice to not have to scrape the photos off the pages to scan it.

    [Reply]

    Andrea Reply:

    Hi debbie, in order to scan anything, it would need to be a loose sheet of paper — so I’m thinking you might not be able to do pages of a fixed photo album. If you can take the individual pages out, it might be possible — but I’ve never personally tried it.

    [Reply]

    Debbie Reply:

    Good to know. Thank you for answering my question.

    [Reply]

  4. Tori

    10/23/2014

    Oh my word! I’m bummed that I missed this giveaway.

    This looks like an awesome device, so I’m thinking, “I’m totally buying that!”

    Then…I saw the price – $500. YIKES! Guess I’ll keep my paperwork. HA!

    [Reply]

    Andrea Reply:

    Tori, it’s actually $200 — I wonder if you were looking at a different product?? 🙂

    [Reply]

  5. Gigi Causey

    09/28/2014

    i so need one of these.

    [Reply]

  6. Ruthe

    09/27/2014

    I have had “getting organized” on my to do list and new year’s resolution list since birth! Thanks to your blog, I organized my email this past week!!!! I had no idea assigning labels could be so empowering! Now on to paper! I absolutely love your blog. It inspires me to simplify and not feel odd in a world that stresses more, more, more.

    [Reply]

  7. Carolyn

    09/27/2014

    I love that you don’t just tell us the way to do stuff but you teach us us how to accomplish the task. One example is your link on how to organize you photos. I am on a short vacation right now but as soon as I get home I plan to get the scanner and secondly to organize my photos (I have three grandchildren and over a thousand pictures of them,) I love my emails from you and read each and every one of them. Thank you!!!

    [Reply]

    Andrea Reply:

    Thanks Carolyn! Hope you enjoy your vacation (and quickly get those photos organized!!)

    [Reply]

  8. Heather

    09/26/2014

    I absolutely love this giveaway! I agree with most ppl here. Its totally on my wishlist! And I love how easy it was to enter! So happy about this! Is it only one entry or do you come back and enter each day?

    [Reply]

  9. teresa bolen-lu

    09/26/2014

    this is something I have been wanting for a long time! my husband keeps tons of receipts for work….this would be perfect to cut down on his clutter……also I cip recipes aand that way I could have better control of my pile!

    [Reply]

  10. Christy

    09/25/2014

    I’ve been working toward being as paperless as I reasonably can. I like that this scanner is small and wifi, fewer wires. I’m going to check your back blogs about paperless.

    [Reply]

  11. Susan

    09/25/2014

    I filled out my name and email. and received the message that I was not entered. Tried it 3 more times. Really wanted the scanner.:-(

    [Reply]

  12. Jennifer

    09/25/2014

    Thank you for this opportunity. It looks like the possibilities are endless. Glad it got a good review from you.

    [Reply]

  13. Kaelsma

    09/25/2014

    I don’t put my name in for very many of your giveaways because I refuse to enter a contest when the prize is something I really don’t want or need. But THIS? THIS I need! I’m IN!

    [Reply]

  14. Karen J

    09/25/2014

    OMG! This would literally make my life a bit more sane!

    [Reply]

  15. Lisa

    09/25/2014

    This is awesome! Thanks for the opportunity, I love your blog!

    [Reply]

  16. Sandy

    09/25/2014

    One BIG thing I have hanging over my head is paper/picture clutter. I want SOOO badly to get things stored on line and also make a nice book of important papers like you’ve shared. It looks like this gadget would be a huge help. If I don’t win the drawing, I might just have to go out buy one as it sounds like it’s a very worthwhile purchase.

    [Reply]

  17. Mary Landis

    09/25/2014

    Great giveaway and blog! Thanks for the chance to win!

    [Reply]

  18. Michelle

    09/25/2014

    Oh this is exciting!! Love your blog!

    [Reply]

  19. Kristin Burge

    09/25/2014

    WOW! This looks like the answer to my paper clutter!!
    Thanks for all the tips and the chance to win one!
    -Kristin B.

    [Reply]

  20. ShellyL

    09/25/2014

    Great prize! Very exciting giveaway. I could really use this. 🙂

    [Reply]

  21. Susan M

    09/25/2014

    I have it on my wish list, too! LOL GREAT giveaway, and it’s nice to hear a first-hand account and see examples!

    I’ll be scanning everything around here…

    [Reply]

  22. Erin

    09/25/2014

    How in the world does that Rafflecoptor work? I clicked a button and it said I was entered, but it never asked for my name or email addy or anything. ??? LOL

    [Reply]

    Holli Reply:

    If you (or anyone else on that computer) ever logged into the Rafflecopter before, it remembers you. Look to the right above where you clicked to enter (now says “DONE”) it should say “HI, ERIN” (or whatever name was used to set up Rafflecopter!). Hope that helps!

    [Reply]

  23. Esther

    09/25/2014

    I have been trying to tackle clutter this whole week. This would be awesome to have.

    [Reply]

  24. Lee Cockrum

    09/25/2014

    I’m so glad to see your review of this! I have been wondering about these for a while now! Would be so exciting to win!!

    [Reply]

  25. Shannon

    09/25/2014

    I saw a review of this scanner on another site and already have it on a wish list! I’ve never been so excited to enter a giveaway! 🙂

    [Reply]

    Andrea Reply:

    haha! Sorry it’s not a very eventful entry either — just click one button 🙂

    [Reply]

    Megan Reply:

    The best sort of entry! I love that we don’t have to jump through 15 hoops, tag 27 people and do other crazy stuff to enter. You keep it very simple. Awesome giveaway!

    [Reply]