I’m Checking my Email Less

posted by Andrea | 09/8/2010

Have you ever sat down to “quickly” check your e-mail, and 2 hours later, realized you were still sitting there?

Join the club!

Maybe it’s because I have a lot going on {which is great}. Maybe it’s because the Fall is my busiest time of year {also great}. Or maybe it’s because when I see I have a bunch of blog comments, I feel compelled to read them all {hey can you blame me?} Whatever the reason, my e-mail has become a huge time suck…and it doesn’t have to be.

While I could NEVER live without email, it doesn’t need to completely ruin my feeble attempts at productivity — right?

Photo Credit

So for the past few days, I’ve been consciously tracking the amount of time I spend checking, reading, and responding to my email each day; the results were staggering!!

I was spending nearly 4 hours every day just on email!! {this is probably higher than normal due to the time of year} On top of those 4 hours, I also spend a bunch of time working on my bog, updating Facebook and Twitter, reading and commenting on other blogs, responding, tweeting, retweeting, etc. etc. Yikes!

I needed an e-mail intervention!

Here’s what I did:

  1. I set specific times to check email. I’ve been checking my email at 4 specific times each day — 7:30am, noon, 4:30pm, and 10:30pm (for 30 minutes each time).
  2. I delete spam and junk immediately. The first thing I do when I check my e-mail is delete anything that doesn’t need my attention. I don’t even open it. I simply scroll down my list of new message, “check” the box next to the junk, and “delete all”. This may seem harsh, but it reduces the amount of e-mails in my inbox by about 40%!
  3. I try to process all emails in one sitting. After I delete the junk, I try to open and process (file, respond, delete) as many emails as possible until my timer runs out (yes I’ve been using a timer!)
  4. I use short responses. I get a lot of very long emails that I love to read, but I don’t necessarily have the time to respond in equal length. Most of the time, I can usually respond in 2 or 3 sentences and move on. If it’s someone I know, I might just call them up instead.

So far, these simple steps have helped me cut my email time in half — giving me 2 extra hours every day!

If you are spending needless hours on your email, try implementing 1 or 2 of my ideas and see how much time you can save! Make sure to tell me how it goes!

How many times do your check your email each day?

Related Posts Plugin for WordPress, Blogger...

Filed under: ProductivityWork

 
 

3 comments

  1. Betsy (Eco-novice)

    09/09/2010

    And turn off the automatic notification that you’ve got an email (which is very distracting while you are working on the computer). I really need to implement your suggestions.

    [Reply]

  2. Brenda @ a farmgirl's dabbles

    09/09/2010

    Have you been reading “The Four-Hour Work Week”?! I’m really bad at this and need an intervention, too!! Great reminder, thanks!

    [Reply]

  3. Nymphomaniac Telecharger gratuit

    02/13/2014

    I read this piece of writing fully about the comparison of latest and previous technologies,
    it’s awesome article.

    Feel free to surf to my site :: Nymphomaniac Telecharger gratuit

    [Reply]

Leave a comment

Notify me of followup comments via e-mail. You can also subscribe without commenting.