How I Store, Organize, and Track our Gift Cardsposted by Andrea | 04/7/2015
Due to Dave being a teacher and a coach (and our well-known love of gift cards) we usually have an ample supply of gift cards to various restaurants, shopping centers, gas stations, bookstores, movie theaters, online venues, etc.
Gift cards are for sure our favorite type of gift! We certainly don’t complain about getting cash either… but when we get cash, we almost always just “put it in the bank and forget about it.” However, by having gift cards, we are FORCED to use them at the intended location – which means a “for sure date night” at some point!
In fact, we love having gift cards so much that during the holiday season (when all the stores and restaurants are offering special promotions) we often stock up on gift cards to our favorite places – and then enjoy the extra bonus rewards and coupons that go with them.
Obviously, with all these gift cards coming and going, I need to have some sort of organization method to keep them organized, to keep them easily accessible, and to keep track of the balances on each card.
I realize there are Apps for that – and I’ve tried a few of them. However, I’ve never liked any of them enough to get rid of my old system that has been working well for me for almost 10 years now.
As expected, it’s a relatively simple system that only requires a few basic supplies:
- Masking tape or some type of sticker
- Pen or marker
- Some sort of container for the cards (zip-top bag, envelope, business card holder, credit card organizer, wallet photo organizer, etc.)
Once you have your supplies, the rest is pretty self-explanatory…
I simply put a sticker or piece of masking tape on the front of each card (leaving the card logo still visible) and then write the monetary value on the sticker/tape.
As we use the card and the balance decreases, I write the new balance below… and just keep doing that until the card has been used up.
I store all our gift cards in a simple business card organizer I got from a company YEARS ago. It works fabulously and is quite small so it easily fits inside my purse, diaper bag, etc. As you can see by the images below, I also use this business card organizer for store reward and loyalty cards.
This is the method I’ve been using for about 10 years and I’ve never ONCE lost or misplaced or forgot about a gift card (seriously).
I’ve also gotten LOADS of comments (and compliments) about my super simple system of writing the value on masking tape on each card.
In fact, just this past weekend (at Culver’s, of course) the cashier literally grabbed the card out of my hand to look at the front of it. She sort of blushed after realizing how “hasty” she had been… and then said, “that is the best, most simple system I’ve ever seen for keeping track of a gift card balance. I’m going to do that to all my cards when I get home tonight!”
I told her I had been using this method for many years and it does work really well… and then I smiled, knowing that this blog post was going to go up.
I guess the thing I love most about this super simple method is that it’s “instant”. I always have a pen with me (or close by) so I can INSTANTLY write the balance on my card and not worry about taking the paper receipt with me or trying to store the receipt with the card (that makes a mess). I also INSTANTLY know how much is on my cards at all times without doing a balance check online or by phone. And by keeping all my gift cards in one central place, I can INSTANTLY know where all my gift cards are when it’s time to use one.
If you have a few gift cards lying around, slap on a piece of masking tape, figure out the current balance, and enjoy being just a tiny bit more organized 🙂
Do you have any other fabulous methods for organizing gift cards?